_ AI Prompts for Technical Writers explanation of this image will be supplied

Auto-write an e-mail exchange

This section is adapted by permission from Prompt Engineering Guide, May 2024.

Practice with this prompt

  1. Open your preferred "model" (for example, ChatGPT).
  2. Click into the prompt-entry blank, which in ChatGPT looks like this:

    3. explanation of this image will be supplied

  3. Copy the following text into the prompt-entry blank (use any font you wish) and press Run (in ChatGPT):

    4. prompt = "Generate a summary of the following message from Jean (boss) to Marcel, and a list of action items."

    boss_letter = """
    Dear Marcel,

    Hope things arre going okay for you. THe following provides you with updates on our company and asks your help in dealing with a problem with the user interface (UI) of the software you have been working on.

    As you know, we have been emphasizing user-friendly experience to our customers and have identified some issues with the UI software UI. Specifically, our users are telling us that certain features are difficult to access, suggesting that the UI is not properly intuitive.

    I believe you can assist us with these issues and make improvements to the software IT. Please consider changes to the layout, design, or functionality of the UI. Your expertise in software development and your familiarity with the software makes you the best person to help with this task.

    If you need anything to help you with this this task, let me know right away. In addition, please provide me with your estimate of a timeline for when you expect you can complete these recommendations.

    If you need anything clarified, get in touch.

    Thank you for your continuing efforts on behalf of our company. I look forward to hearing your
    Best regards,
    Jean"

    Here is the summary of the boss's message that Marcel requests from AI:

    Summary of the Message

    Jean, the boss, provides Marcel with updates and requests help addressing problems with the user interface (UI) of the software Marcel has been working on. Users have reported that certain features are difficult to access, indicating that the UI is not intuitive. Jean asks Marcel to make improvements to the layout, design, or functionality of the UI and to provide an estimated t imeline for these changes. Jean also offers assistance if Marcel needs anything and requests that Marcel reach out for any clarifications.

    Action Items

    - Analyze User Feedback: Review user reports about difficulties with accessing features.
    - UI Improvements: Make changes to the layout, design, or functionality of the UI to enhance user-friendliness.
    - Timeline Estimate: Provide Jean with an estimated timeline for completing the UI improvements.
    - Request Assistance if Needed: Inform Jean if any resources or support are required for this task.
    - Clarify Doubts: Contact Jean for any needed clarifications regarding the task.

    This article, cited above, goes on to discuss responses to the boss, "cold" email, unstructured email, etc., which you needn't address here.

    Create your own prompt

    1. Log into your AI chat (ChatGPT, Claude, Gemini, whichever) account.
    2. Enter one of the prompts above or a prompt of your own, and press Run (in ChatGPT).
    3. Paste the prompt you used here:

    4. Paste the response you got here:

    5. Cleck below to send your prompt and response:

    Related Information

    Writing An Email. learnprompting.org

    Information and programs provided by admin@mcmassociates.io.